Ray & Company LTD trading as Trade Hair Supplies may change this policy by updating this page. You should check this page from time to time to ensure you are happy with the changes. This policy is effective from 21st November 2019.
What personal data will be processed?
When you shop on this site or in one of our stores, personal information such as your name, email address, phone number, invoice/delivery addresses, type of business and, where applicable the IP address used to connect your computer to the internet are collected by us. This data enables us to process and fulfil your order or transaction. We also ask for your mobile number, which helps us (and courier companies working on our behalf) to contact you if there’s a problem with your order.
Other information we collect
We may collect technical information regarding the type of electronic device used, such as the make and model, operating system, internet browser and also which pages of the site are visited and for how long. This is statistical data about our users' browsing behaviour and does not identify you personally. Debit/credit card details are entered on secure pages hosted by our payment service providers, Stripe, this data is stored securely on their servers, we do not have access to this. Where card details are given for payment processing over the phone, we do not record or store these details.
We also use CCTV in our stores for the security of our employees and customers.
How will we process data?
Personal data collected is used in the processing and delivering of orders. Names, email addresses, mobile numbers, postal addresses and business type may also be used to send you marketing communications (if you have opted in to receive them). You can opt out of these at any time by visiting ‘my preferences’ in your online account.
Browsing behaviour data is collected and analysed to see how well our website is performing on a variety of electronic devices and internet browsers.
Who will process data?
Personal data is stored on secure servers, separate to the website server. We may share this information with third-party service providers employed by us to perform functions on our behalf, such as courier companies delivering orders, mailing companies sending postal mail, email service providers sending emails and texts (SMS) and payment service providers processing payments.
Why are we processing data?
We require this information to provide you with a service (processing orders), it also helps us to ensure that content on our sites is presented in the best way for you and the electronic device used to access the content. To send you information regarding our products or services (if requested by you), protect you and us against fraud and to notify you about changes to our service.
When will data be processed?
This data will be processed when your order is picked, packed and dispatched by our distribution centre, or if you enter a competition or free prize draw. It will also be used every time we send a marketing communication if you have opted in and the communication is deemed by us to be relevant to you.
Any user specific browsing data will be retained for 26 months after you last visited our site, after which time it will be deleted.
This includes data about your preferences in receiving marketing from us and our third parties and your communication preferences. We process this data to enable you to send you valuable product data, promotions and relevant information. Our lawful ground for this processing is our legitimate interests which in this case are to ensure customers receive information of products that they are interested in and be informed of any new product news or company news.
Our lawful ground of processing your personal data to send you marketing communications is either your consent or our legitimate interests (namely to grow our business).
Our website a single ‘session specific’ cookie. A cookie is a small file of letters and numbers that we put on your computer if you agree. The only personal information a cookie can contain is information a user supplies him or her. A cookie cannot read data off your hard disk or read cookie files created by other sites. Cookies, however, enhance our website performance in a number of ways including providing a secure way for us to verify your identity during your visit to our website and personalise your experience on our website making it more convenient for you. We, therefore, use cookie technology to track or to record information about visitors to our website (these cookies are ‘session specific’ and are not used to record personal information or to associate personal information with the use of this website).
These cookies allow us to distinguish you from other users of our website, which helps us to provide you with a good experience when you browse our website and also allows us to improve our site.